Overview

About Us

Based in Nanaimo, The Hazelwood Group is a privately-owned powerhouse operating in construction, manufacturing, and real estate development. Hazelwood Finance keeps the engine running—handling IT, Marketing, HR, Accounting, and Business Development across our companies.

Are you organized, detail-driven, and ready to take the next step in your payroll career? We’re looking for a Payroll Assistant to support our HR/Payroll department in processing timely and accurate payroll for multiple companies within our Group.

This role is a great opportunity for someone with payroll experience—or someone well on their way to a payroll designation—who thrives in a fast-paced, supportive environment.

Benefits of Employment – Why work at Hazelwood?

  • Comprehensive group benefits (premiums are 100% employer-paid).
  • GRSP & DPSP with tiered matching:
    • 2% of base salary (0–5 years of service)
    • 4% (5+ years of service)
  • Short-term and long-term disability plans.
  • Priority access to Telus Health Virtual Care (access to a doctor 24/7 anywhere in Canada).
  • Strong team environment that encourages and financially supports continuing education and career advancement.
  • Employee & Family Assistance Program.
  • Annual financial donations to volunteer organizations directly supported by our employees.

Compensation

  • $26 to $28 per hour, depending on experience and qualifications.

What You’ll Do

  • Process bi-weekly payroll for multiple companies, including commissions and bonuses.
  • Compile payroll data (garnishments, vacation, insurance, deductions, etc.).
  • Review and reconcile timesheets; ensure hours are properly coded to cost centers.
  • Liaise with supervisors for any missing clock-ins or corrections.
  • Set up and maintain employee payroll profiles.
  • Ensure wage changes, terminations, and other updates are made promptly and accurately.
  • Create and distribute internal payroll reports.
  • Stay current on payroll regulations and follow all internal policies and procedures.
  • Reconcile payroll totals and ensure proper benefit and deduction remittances.
  • Respond to employee and government payroll inquiries.
  • Support the year-end process, including the creation and distribution of T4s.
  • Assist with other accounting or HR tasks as needed.

What You Bring:

  • 1–2 years of payroll experience preferred.
  • Enrolled in or completed Level 1 & 2 of the National Payroll Institute or PCP designation (or working toward it within 2 years).
  • Prior experience in administration or accounting.
  • Strong computer skills, especially Excel, Word, Outlook.
  • Exceptional attention to detail and data entry accuracy.
  • Clear communication and time management skills.
  • A team-player attitude with a readiness to pitch in wherever needed.

Summation

Thank you for considering a career opportunity with The Hazelwood Group. We appreciate your interest in joining our team. Before you proceed with your application, please take note of the following important points:

  • Application Submission: The submission of your resume does not guarantee an interview or an actual transfer. Our hiring process is designed to identify the most qualified candidates who align with our organization’s needs.
  • Minimum Requirements: We encourage qualified applicants to apply for our open positions. However, to be considered, you must meet the minimum requirements related to the skills and qualifications specified in the job posting.
  • Legally Entitled to Work in Canada: Please be aware that you must be legally entitled to work in Canada to apply for a position with The Hazelwood Group. Our organization does not possess a Labour Market Impact Assessment (LMIA) that would support the hiring of foreign workers.
  • Acknowledgment: We sincerely appreciate the interest of all applicants in pursuing career opportunities with The Hazelwood Group. However, due to the high volume of applications we receive, we regret that only those candidates selected for an interview will receive a response to their application. We kindly request that you refrain from making on-site visits or phone inquiries regarding your application status. We will only contact candidates who have been shortlisted for further consideration.
  • Criminal Record Check: Some positions within our Group of Companies may require a criminal record check as part of the hiring process. By submitting your application, you acknowledge and accept this requirement.

We look forward to considering your application if you meet the qualifications for our current job openings. Your interest in our organization is valued, and we wish you success in your job search.

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