Overview

About Us
We are a leading civil and marine contractor specializing in all aspects of marine infrastructure, pile installation, and bridgeworks for both public and private sector clients. Our team comprises industry experts who take on challenging projects — from docks, wharves, and retaining structures to heavy civil and coastal protective works — delivering safely, on time, and within budget.

We are part of the Hazelwood Group of Companies which provides us “small time flexibility” backed by the strength of a larger organization. Learn more at www.pimltd.ca and www.hazelwood.ca

PIM is looking for an Administrative Assistant who can balance accounting tasks, office support, and team coordination—all while being the welcoming face of our office. If you’re detail-oriented, proactive, and enjoy supporting a busy team, we’d love to hear from you.

Benefits of Employment – Why work at Pacific Industrial & Marine?

  • Comprehensive group benefits
  • RRSP matching
  • Long-term disability plans
  • Priority access to Maple Medical Virtual Care (access to a doctor 24/7 anywhere in Canada).
  • Strong team environment that encourages and financially supports continuing education and career advancement
  • Employee & Family Assistance Program

Compensation

  • $25.00 to $28.00 per hour, depending on experience and qualifications

What You’ll Do

  • Process accounts payable (AP) data entry, reconcile vendor statements, and mail out cheques
  • Collect, organize, and reconcile credit card receipts
  • Assist with timecard entry and payroll spreadsheet updates
  • Greet and assist visitors, answer calls, and respond to inquiries with professionalism
  • Maintain office organization and order supplies as needed
  • Coordinate service providers, including scheduling septic services when required
  • Update employee phone lists, manage requests for company cell phones and gas cards
  • Assist in organizing company functions
  • Complete systematic filing of A/P, payroll, and project documentation to project folders
  • Support insurance processes for equipment, properties, and bonding
  • Track employee vacation days in Excel spreadsheets
  • Provide backup support for other office staff during absences
  • Handle sensitive information with confidentiality and professionalism

What You Bring

  • High school diploma (required); post-secondary coursework in administration, accounting, or business (preferred)
  • Previous administrative or office support experience (required)
  • Experience with accounts payable, reconciliations, or payroll support (asset)
  • Strong Microsoft Office skills (Excel, Word, Outlook)
  • Excellent organizational skills with attention to detail
  • Ability to multitask in a fast-paced environment
  • Professional communication skills—written and verbal
  • Positive, proactive attitude with the ability to work independently and in a team
  • Discretion in handling confidential information

Summation

Thank you for considering a career opportunity with The Hazelwood Group. We appreciate your interest in joining our team. Before you proceed with your application, please take note of the following important points:

  • Application Submission: The submission of your resume does not guarantee an interview or an actual transfer. Our hiring process is designed to identify the most qualified candidates who align with our organization’s needs.
  • Minimum Requirements: We encourage qualified applicants to apply for our open positions. However, to be considered, you must meet the minimum requirements related to the skills and qualifications specified in the job posting.
  • Legally Entitled to Work in Canada: Please be aware that you must be legally entitled to work in Canada to apply for a position with The Hazelwood Group. Our organization does not possess a Labour Market Impact Assessment (LMIA) that would support the hiring of foreign workers.
  • Acknowledgment: We sincerely appreciate the interest of all applicants in pursuing career opportunities with The Hazelwood Group. However, due to the high volume of applications we receive, we regret that only those candidates selected for an interview will receive a response to their application. We kindly request that you refrain from making on-site visits or phone inquiries regarding your application status. We will only contact candidates who have been shortlisted for further consideration.
  • Criminal Record Check: Some positions within our Group of Companies may require a criminal record check as part of the hiring process. By submitting your application, you acknowledge and accept this requirement.

We look forward to considering your application if you meet the qualifications for our current job openings. Your interest in our organization is valued, and we wish you success in your job search.

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