Overview

About Us

Momentum Design Build is a locally owned and operated design + build company known for our high-quality custom homes, multi-family developments, and commercial projects. We take pride in managing the full project journey—from the first sketch to the final nail—with a collaborative, client-focused approach.

As part of The Hazelwood Group, we offer the best of both worlds: small-team flexibility backed by the strength of a larger organization. Learn more at https://www.hazelwood.ca/

We are seeking a highly organized, detail-oriented Administrative Assistant to support daily office operations and provide administrative assistance across departments. This role is essential to keeping our teams organized, informed, and operating efficiently.

This position reports to the Office Manager and is well-suited for someone who thrives in a fast-paced environment, enjoys variety in their work, and takes pride in being a reliable support to others.

Benefits of Employment – Why Work at Momentum?

  • Locally owned, full-service design + build firm
  • Career development support (apprenticeship, training, certifications)
  • Long-term, full-time employment — we’re building for the future
  • 100% employer-paid health & dental benefits after 3 months
  • TELUS Health Virtual Care + Employee & Family Assistance Program
  • A collaborative culture that values your voice and ideas
  • Community-minded with corporate support for volunteering

Compensation

  • $20 to $25 per hour, depending on experience and qualifications.

What You’ll Do

  • Provide administrative support to all departments, ensuring efficient day-to-day office operations.
  • Assist with Accounts Payable and support basic accounting-related administrative tasks. Support the Office Manager with HR administrative functions, including onboarding, offboarding, apprenticeship coordination, and training tracking.
  • Draft, review, format, and manage correspondence, reports, and documentation for the management team.
  • Coordinate project documentation, prepare final client packages, and manage courier services.
  • Manage front-desk responsibilities, including incoming calls, emails, mail, and visitors.
  • Maintain internal databases, vendor records, phonebooks, and filing systems.
  • Coordinate meetings, calendars, travel arrangements, and office activities.
  • Assist with proposals, tenders, and monitoring public tender platforms.
  • Maintain office organization, supplies, keys, and confidential records with professionalism and discretion.

What You Bring

  • Secondary School Diploma required; Business Administration certificate or equivalent education required.
  • 2–4 years’ experience as an Administrative Assistant or in a similar role.
  • Strong written communication skills, with the ability to draft and format moderately complex correspondence.
  • Excellent organizational, time management, and multitasking abilities.
  • High level of attention to detail and accuracy.
  • Ability to exercise sound judgment, discretion, and confidentiality.
  • Typing speed of 65+ words per minute.
  • Proficiency with Microsoft Office; familiarity with Adobe Creative Cloud is an asset.
  • Experience assisting with Accounts Payable, HR administrative tasks, or proposal coordination is considered an asset.

Summation

Thank you for considering a career opportunity with The Hazelwood Group. We appreciate your interest in joining our team. Before you proceed with your application, please take note of the following important points:

  • Application Submission: The submission of your resume does not guarantee an interview or an actual transfer. Our hiring process is designed to identify the most qualified candidates who align with our organization’s needs.
  • Minimum Requirements: We encourage qualified applicants to apply for our open positions. However, to be considered, you must meet the minimum requirements related to the skills and qualifications specified in the job posting.
  • Legally Entitled to Work in Canada: Please be aware that you must be legally entitled to work in Canada to apply for a position with The Hazelwood Group. Our organization does not possess a Labour Market Impact Assessment (LMIA) that would support the hiring of foreign workers.
  • Acknowledgment: We sincerely appreciate the interest of all applicants in pursuing career opportunities with The Hazelwood Group. However, due to the high volume of applications we receive, we regret that only those candidates selected for an interview will receive a response to their application. We kindly request that you refrain from making on-site visits or phone inquiries regarding your application status. We will only contact candidates who have been shortlisted for further consideration.
  • Criminal Record Check: Some positions within our Group of Companies may require a criminal record check as part of the hiring process. By submitting your application, you acknowledge and accept this requirement.

We look forward to considering your application if you meet the qualifications for our current job openings. Your interest in our organization is valued, and we wish you success in your job search.

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